See what needs you first
The dashboard puts sheets to approve, spoilage to review and stores that couldn’t close at the top of your day.
Know exactly what’s in stock at every store
Say goodbye to stock spreadsheets and spoilage photos lost in chat groups. Track every purchase, sale and loss in the units you really use, all in one place.
Daily stockCentral Store · Yesterday
ClosedItemOpeningBoughtSoldSpoilageClosingCountVariance
Eggs piece2401802106204204Matches
Noodles piece12080960104104Matches
Cocoa drink sachet90100740116114-2
Garri derica45253113838Matches
Tomatoes portion36546042626Matches
Onions portion30403823030Matches
The daily routineDaily stock counts:
Daily stock counts:
from guesswork to clarity.
Today’s opening is always yesterday’s closing, so every store starts each day from a figure your team can stand behind.
Every store closes itself overnight
See the featuresAt 11:59 PM, StockChap closes yesterday. If spoilage or a purchase count still needs review, that store waits and managers are told what’s holding it up.
Last night’s close
Central StoreClosed
Northside StoreClosed
Harbour StoreSpoilage to review
Eastgate StoreClosed
Built for the way dark stores buy and sell
Stock that adds up.
Every purchase and sale is converted to the smallest unit first, so one simple sum holds for every item, in every store, every day.
Opening240eggs, in pieces
+
Purchases180eggs, in pieces
−
Sales210eggs, in pieces
−
Spoilage6eggs, in pieces
=
Closing204eggs, in pieces
Your units, your rules
Set cartons, crates, rolls and paints once. Nested packs work out on their own.
Only approved losses count
Spoilage stays out of your stock figures until a manager has seen the photo.
Closed while you sleep
Each night’s close runs automatically, and can safely run again without double counting.
Control tower
Every store, one source of truth.
Staff record what happens on the floor. Managers review it from anywhere. Nothing reaches your stock figures without passing through the right person.
Stock only counts once it’s been sorted
Fresh items includedStaff record what actually arrived, in the smallest unit. A paint of tomatoes can give 20 portions today and 18 tomorrow, and the sheet goes to a manager before it counts.
Everything you need to keep daily ops under control
Uploads that don’t break
Upload each day’s CSV files, or connect Metabase to bring them in every night. Unknown products wait in one list, and the rest imports.
Reports on demand
Filter by store and date, compare stores side by side, and export to CSV.
Combos, taken apart
Sell a combo and each ingredient comes off stock in the right quantity.
The right access for everyone
Staff, ops managers and admins each see only the stores and screens they need.
We’re here to answer all your questions
New to StockChap, or weighing it up for your stores? Start with the basics.
See how StockChap stacks up
What changes when daily stock leaves the spreadsheet
Spreadsheets and chat groupsStockChap
Unit conversionManual formulas
Fresh item yieldsEstimated
Nightly stock closeDone by hand
Spoilage photos and approvalPhotos in chat groups
Shelf count varianceWorked out later
Access by store and roleShared files